Welcome to your reference page for the EPIC Rubric — a core framework at Learning Companions for implementing projects effectively. The EPIC rubric helps all team members not only align with organizational goals but also develop judgment, initiative, and presence to lead work meaningfully on the ground.
🔍 What is the EPIC Rubric?
EPIC stands for Effective Projects Implementation Competencies.
This rubric is a shared guide to help you think, act, and reflect at every stage of project implementation. It is rooted in four essential capacities:
- Imagine – Clarity and creativity in envisioning work
- Move – Readiness and planning to take action
- Implement – Ground-level follow-through and support
- Listen – Learning from outcomes and experiences
Each capacity builds your ability to work toward outcomes with ownership, collaboration, and continuous learning.
🔮 Imagine
This is your starting point. You zoom out and zoom in — from long-term vision to near-term actions.
- ✅ I am aware of the broad goals and priorities of the organization.
- ✅ I can identify and prioritize short-term outcomes based on broad goals, project timeline, and emerging situations.
- ✅ I can recognize the resources already available to me and can also find or mobilize additional resources to meet project needs.
- ✅ I can understand the strengths, weaknesses, opportunities, and threats in the current situation where I need to plan and act.
- ✅ I can identify the best possible actions for the outcomes we’ve decided, keeping in mind the resources and current reality.
🔁 Use this when:
- Starting a new project
- Revisiting goals mid-project
- Supporting fellows or teams to plan sessions or events
🚀 Move
Once the vision is clear, you set things in motion. This is about preparing people, removing hurdles, and enabling clarity.
- ✅ I assess how prepared my people and resources are for the work ahead and identify where there are gaps.
- ✅ I plan actions that help us move forward based on this gap analysis.
- ✅ I can identify what will bring clarity, confidence, and motivation to my people for each project action, and I create sessions or conversations for that.
- ✅ My presence is visible and inspiring — it encourages others to bring their own energy to the work.
🔁 Use this when:
- Assigning or facilitating project tasks
- Onboarding team members or fellows into a new responsibility
- Creating conditions for flow and energy
🛠️ Implement
Here, you’re ensuring the work is getting done. You monitor, troubleshoot, and bring energy where it’s needed most.
- ✅ I observe how project actions are being carried out and regularly follow up on both actions and outcomes.
- ✅ I can assess the project’s progress and recognize where things are moving well and where they are getting stuck.
- ✅ I celebrate my people for small progresses and help in identifying causes and potential solutions where the work is not progressing.
- ✅ I can give perspective, clarity, and energy if a team member looks stuck or demotivated about a task.
🔁 Use this when:
- Conducting project check-ins
- Supporting fellows or youth-led initiatives
- Intervening where energy or clarity is low
👂 Listen
This is how you learn. It’s about developing insight through observation and reflection — and feeding that insight back into action.
- ✅ I regularly collect feedback and assessments related to project actions and outcomes.
- ✅ I can notice patterns — of progress or stagnation — and try to understand the reasons behind them.
- ✅ I use these insights to give immediate suggestions to my team and identify long-term ideas, projects, solutions.
🔁 Use this when:
- Reviewing project outcomes or learning logs
- Designing the next iteration of a workshop or program
- Coaching fellows or community volunteers
💡 How to Use the EPIC Rubric
- 🌱 Use it as a reflection tool — in 1:1s, peer reviews, or self-assessments.
- 🧭 Use it as a planning guide — before launching a project or initiative.
- 🔧 Use it to identify growth areas — in yourself or your team members.
- 📈 Use it as a learning framework — in training and onboarding sessions.
📌 Final Thought
The EPIC rubric is not just a checklist. It is a mindset.
It reminds us that effective work is not about doing more, but about doing what matters — with clarity, care, and courage.